CLOSED: Whitecaps FC Women and Girls Day Event Coordinator (Vancouver, BC) 2022

Fast and Female is a Canadian charity on a mission to keep self-identified girls aged 8-14 healthy
and active in sports and physical activities. Founded in 2005, Fast and Female believes in the
power of positive sport experiences and role models to give girls leadership, teamwork, and
resiliency skills.
In our endeavour to foster lasting involvement in sports, we host national and local events and
programs in collaboration with community partners and like-minded individuals. Fast and Female
provides opportunities for powerful connection with REAL (Relatable, Empowered, Active
Leaders) Role Models from within the girls’ communities.

Harnessing the power of sports, movement, and role models to forge a new generation of women
leaders.

Keep self-identified girls healthy and active in sports and physical activities.

Fast and Female was created in 2005 to tackle the inequalities and systemic barriers for girls and
women in sports; however, we are also aware of how these inequalities reach far beyond sport
culture and how they affect racialized and marginalized populations more than others.
We recognize that Fast and Female’s values of Inclusion and Social Change cannot be fully
realized until we address these injustices and oppression and make meaningful change.
We are committed to hiring staff and contractors who, in addition to possessing the desirable
experience, values and skill sets, contribute to the meaningful and intersectional representation
among our team.

Whitecaps FC Women and Girls Day – Fast and Female Event Coordinator (Vancouver, BC)
Reports to Program Director

Fast and Female is seeking an Event Coordinator to coordinate the successful execution of
the Fast and Female program part of the Vancouver Whitecaps FC Women and Girls Day in
Vancouver, BC on August 27.
We are looking for someone who is self-motivated, highly
organized, detail-oriented, and has a flexible schedule leading into this event on Saturday,
August 27, 2022. The person in this position shares our vision for a positive, empowering
culture for girls in sports. The candidate is accountable for ongoing e-mail communications
with our role models and other event contractors, organizing the Run of Show for our
programming, recruiting physical activity leads and role models, support with post-program
evaluations, Eventbrite and other remote and administrative duties.

Program and Event Development and Planning

Works closely with the Program Director and other core team members (as necessary) by
providing input and support in the planning and delivery of the Fast and Female
programming as part of the event day
Help to develop and maintain all program and event digital resources, including the
Google Drive folders, workback plans/critical path and run sheet documents for the
Girls Run
Collaborates with the Fast and Female Communications team to ensure effective
and proper pre-program and event communications to key stakeholders and role
models, as necessary.
Liaise with partners, Role Models, guest facilitators and other external support to
collect relevant information and items related to communications and marketing –
i.e., partner logo, Role Model photo, Instagram information, etc.
Attend meetings with the Vancouver Whitecaps FC
Travels to the event site in advance to complete site walk, meet with event committee
and confirm any final event details
Regularly attend meetings with the Programs team

Program and Event Delivery and Evaluation

Oversees the maintenance of Eventbrite registration pages, including running
event reports, reviewing responses, etc.
Ensure that all insurance policies and procedures are followed, including having
waivers signed and retained for the safe execution of the program or event.
Supports the collection and analysis of data on participation, including contact
information of partners and Role Models, and post-event survey results – this
includes support in creating new surveys through Survey Monkey and/or Google
Forms.
Liaison with role models and physical activity leads
Liaison with FF Inventory Coordinators to receive all materials to bring onsite (swag,
banners, tent, etc.). Items to be shipped to Event Coordinators place of residence
Oversees the on-site delivery of the Whitecaps FC Women and Girls Day – from on-site
set-up, potential MCing, coordinating Role Models, liaison with event photographers,
onsite sales, take down, etc.
Assists in the creation of post-program and event internal and external reports (i.e., for
donors and sponsors).

Program and Event Administrative tasks

Supports creating new and/or updating current templates, resources, and procedural
documents for the event

DESIRED KNOWLEDGE & SKILLS

DESIRED WORK STYLE

Contractual, part-time work
Location: Vancouver area – primarily remote work with on-site needs leading up to
event day and on event day
Ability to work up 25 – 30 hours between August 2 to September 9, 2022
Must be available on August 27 in Vancouver
Must be willing to work on weekends and evenings on occasions

$20 an hour for up to 25-30 hours (potential for additional hours of work – must be
approved by Program Director)
Applications are due Wednesday, July 27 at 11:59 PST.