*CLOSED* We’re Hiring! Event Coordinator – Hanley, Saskatchewan

WHAT IS FAST AND FEMALE?

• Fast and Female is a nationwide charity on a mission to empower girls through sport and physical activity! Using our evidence-based curriculum, developed by industry leaders, we aim to build the confidence and leadership skills of girls ages 8-18 through our events and programs. We believe in the power of REAL (relatable, empowered, active leaders) Role Models for our participants and aim to create girl-centred, girl-focused opportunities for our participants to connect with incredible women Role Models that are passionate about sport and physical activity.
  

OUR VISION

• A world where girls thrive with limitless opportunities and effortless access to sport and physical, free from any barriers.
  

OUR MISSION

• Empowering girls through sport, physical activity and education. 

OUR COMMITMENT TO ANTI-RACISM AND RESPECT

• Fast and Female was created in 2005 to tackle the inequalities and systemic barriers for girls and women in sports; however, we are also aware of how these inequalities reach far beyond sport culture and how they affect racialized and marginalized populations more than others. 
• We recognize that Fast and Female’s values of Inclusion and Social Change cannot be fully realized until we address these injustices and oppression and make meaningful changes. 
• We are committed to hiring staff and contractors who, in addition to possessing the desirable experience, values and skill sets, contribute to meaningful and intersectional representation among our team.

ROLE

• Event Facilitator – Hanley, Saskatchewan 
• Reports to Program Manager
• Works collaboratively with the Program Coordinator

KEY GOALS 

• Fast and Female is seeking an Event Coordinator to coordinate and facilitate the successful execution of a Fast and Female Power Hour in Hanley, SK. We are looking for someone who is self-motivated, highly organized, detail-oriented and has a flexible schedule leading into this event on Monday, February 5, 2024. The person in this position shares our vision for a positive, empowering culture for girls in sports. The candidate is accountable for organizing the Run of Show for the event, facilitating the workshop, managing Role Models, supporting post-program evaluations, Eventbrite and other remote and administrative duties.

 ACCOUNTABILITIES 

•  Program and Event Development and Planning 
  • Works closely with the Program Manager and other core team members (as necessary) by providing input and support in the planning and delivery of the event. 
  • Help to develop and maintain all program and digital event resources, including the  Google Drive folders, work back plans/critical path and run sheet documents for the event. 
  • Collaborates with the Fast and Female Communications team to ensure effective and proper pre-program and event communications to partners and participants, as necessary. 
  • Liaise with partners, Role Models, physical activity facilitators, panellists and other external supports to collect relevant information and items related to communications and marketing – i.e., partner logo, Role Model photo, Instagram information, etc.  
  • Attend meetings with partner(s) as needed.

• Program and Event Delivery and Evaluation 

• • Oversees the maintenance of the Eventbrite registration page, including running event reports, reviewing responses, etc. 
  • Ensure that all insurance policies and procedures are followed, including having waivers signed and retained for the safe execution of the program or event. 
  • Supports the collection and analysis of data on participation, including program and event participant numbers, registration information, the contact information of partners and Role Models, and post-event survey results – this includes support in creating new surveys through in-person, Survey Monkey and/or Google Forms. 
  • Liaison with Role Models.  
  • Liaison with the Inventory Coordinator to collect and set up all materials to bring onsite (swag, banners, tent, etc.) 
  • Oversees the on-site delivery of the event – from on-site set-up, coordinating Role Models, facilitating F&F Curriculum during the workshop, moderating the panel, liaison with event photographers, take down, etc. 
  • Assists in the creation of post-program and event internal and external reports (i.e., for donors and sponsors). 

• Program and Event Administrative tasks 
  • Supports creating new and/or updating current templates, resources, and procedural documents for the event
  • Attends Fast and Female staff meetings as necessary

DESIRED KNOWLEDGE & SKILLS 

• Strong facilitation skills 
• Strong Eventbrite event page creation and management skills are a requirement 
• Strong events project management,  planning and hosting experience 
• Experience using Survey Monkey and Google Forms 
• Program creation and delivery experience 
• Google Drive knowledge 
• Spreadsheet management a requirement (Excel) 

DESIRED WORK STYLE 

• Strong ability to work independently 
• Self-directed (takes action as a leader)
• Strong communication skills
• Contractual, part-time work 
• Team Player 
• Organized
• Attention to details 
• Can-do attitude 
• Flexible mindset 
• Honest 
• Trustworthy
• Dependable 
• Positive 
• Creative and Curious

TOOLS OWNED BY EMPLOYEE 

• Personal Laptop/Computer 
• Access to Wi-Fi 
• Able to pick up miscellaneous supplies and deliver them to the site as needed 

COMMITMENT AND WORK ARRANGEMENT

• Location: Hanley, Saskatchewan– primarily remote contract work with on-site needs leading up to the event.
• Ability to work up to 7.5 hours between the anticipated start date of January 15, 2024, to February 20, 2024 (dates may be altered).
• Must be available on Monday, February 5, from 6:00 pm – 9:00 pm CST. 
• Must be able to travel to the event. 
• Must be willing to work on weekends and evenings on occasion. 
• Please note that this is a contract position.

COMPENSATION 

•  $20 per hour to up to 7.5 hours (additional hours of work must be approved by the Program Manager)
• Hours will be submitted on a monthly basis via invoice or all at once at the end of the contract (this is based on the incumbent’s preference)

All interested individuals are encouraged to apply by visiting here. 

Application Deadline: January 1, at 11:59 CST. 

Questions can be sent to the Program Manager, Madison Danford at mdanford@fastandfemale.com