WE’RE HIRING: GIRLS RUN EVENT COORDINATOR, CANMORE, AB

WHAT IS FAST AND FEMALE?

Fast and Female is a nationwide charity on a mission to empower girls through sport, physical activity and education! Using our evidence-based curriculum, developed by industry leaders, we aim to build the confidence and leadership skills of girls ages 8-18 through our events and programs. We believe in the power of REAL (relatable, empowered, active leaders) Role Models for our participants and aim to create girl-centered, girl-focused opportunities for our participants to connect with incredible women Role Models that are passionate about sport and physical activity.

OUR VISION

A world where girls thrive with limitless opportunities and effortless access to sport and physical, free from any barriers.

OUR MISSION

OUR COMMITMENT TO ANTI-RACISM AND RESPECT

Fast and Female was created in 2005 to tackle the inequalities and systemic barriers for girls and women in sports; however, we are also aware of how these inequalities reach far beyond sport culture and how they affect racialized and marginalized populations more than others.
We recognize that Fast and Female’s values of Inclusion and Social Change cannot be fully realized until we address these injustices and oppression and make meaningful changes.
We are committed to hiring staff and contractors who, in addition to possessing the desirable experience, values and skill sets, contribute to meaningful and intersectional representation among our team.

ROLE

KEY GOALS

Fast and Female is seeking a Canmore Girls Run Event Coordinator to coordinate the successful execution of the Girls’ Run in partnership with Rocky Mountain Soap Co. in Canmore, AB.
We are looking for someone who is self-motivated, highly organized, detail-oriented and has a flexible schedule leading into this event weekend (May 24-26, 2024).
The person in this position shares our vision for a positive, empowering culture for girls in sports. The candidate is accountable for ongoing e-mail communications with our registrants and role models, organizing the Run of Show for the race weekend, recruiting physical activity leads, as well as outreach and recruitment of new participants, support with post-program evaluations, Eventbrite and other remote and administrative duties.

ACCOUNTABILITIES

Program and Event Development and Planning
- Works closely with the Program Manager and other core team members (as necessary) by providing input and support in the planning and delivery of the Canmore Girls Run ○ Help to develop and maintain all program and digital event resources, including the Google Drive folders, work back plans/critical path and run sheet documents for the Girls Run
- Collaborates with the Fast and Female Communications team to ensure effective and proper pre-program and event communications to partners, donors, sponsorships and participants, as necessary
- Support in the outreach strategy to attract new participants
- Liaise with partners, guest facilitators and other external supporters to collect relevant information and items related to communications and marketing – i.e., partner logo, Instagram information, etc.
- Attend meetings with Rocky Mountain Soap partner(s) as needed
- Oversee Add-on program delivery
- Travels to events in advance to identify race course, complete site walk, meet with event committee and confirm any final event details (max. two site visits)

Program and Event Delivery and Evaluation
- Oversees the maintenance of Eventbrite registration pages, including running event reports, reviewing responses, etc.
- Ensure that all insurance policies and procedures are followed, including having waivers signed and retained for the safe execution of the program or event
- Supports the collection and analysis of data on participation, including program and event participant numbers, registration information, the contact information of partners and sponsors, and post-event survey results – this includes support in creating new surveys through Survey Monkey and/or Google Forms.
- Liaison with Calgary Inventory Coordinator to collect and set up all materials to bring onsite (swag, banners, tent, etc.)
- Oversees the on-site delivery of the Canmore Girls Run – from on-site set-up, potential MC’ing, liaison with event photographers, onsite sales, take down, etc.
- Assists in the creation of post-program and event internal and external reports (i.e., for donors and sponsors).

Program and Event Administrative tasks
- Manages the Fast and Female Girls Runs email account
- Supports creating new and/or updating current templates, resources, and procedural documents for the Girls Run

DESIRED KNOWLEDGE & SKILLS

TOOLS OWNED BY EMPLOYEE

DESIRED WORK STYLE

COMMITMENT AND WORK ARRANGEMENT

Location: Calgary/Canmore area – primarily remote contract work with on-site needs (max. 2) leading up to race day and on race days
Ability to work up to 75 hours between March 18 – June 16, 2024
Must be available on the evening of May 24, all day May 25 – 26 in Canmore for the Girls Run
Must be willing to work on weekends and evenings on occasions

COMPENSATION

$20 an hour for up to 75 hours (potential for additional hours of work – must be approved by Program Manager)
Hours will be submitted on a monthly basis via invoice or all at once at the end of the contract (this is based on the incumbents preference)

Application closes Friday March 8, at 11:59PM MT

To complete the application process and upload your resume, please apply here.

Questions about the role can be directed to mdanford@fastandfemale.com